General information
Rates for onsite participation
Rates for online participation
Instructions for online registration

General information

  1. Registration for the EMS Annual Meeting 2023 is secured via payment of the appropriate registration fee.
  2. There is no waiving of registration fees except for scientists receiving support.
  3. The fee for onsite participation includes participation in the onsite meeting as well as the Icebreaker and coffee breaks.
  4. The fee for online participation includes the participation in the virtual part of the conference.
  5. Please read our instructions for online registration as well as the terms and conditions.

In accordance with current EU sanctions, we will not accept any payment of EMS2023 registration, abstract processing, or other fees from Russian or Belarusian institutions or banks paid on behalf of researchers based at or affiliated with them.

Rates for onsite participation

Early registration rates provide three payment options: (a) by credit card, (b) PayPal, or (c) by bank transfer.
Standard registration rates are applied after the early registration deadline and until 1 September 2023, 23:59 CEST. Standard registration rates can only be paid online by credit card or PayPal.
Late registration rates are applied from 2 September 2023 until the end of the conference. Onsite payments are not possible. All registrations must be processed and paid via the online registration form.

For the onsite participation in Bratislava, the onsite-participation registration fees are invoiced with the Slovakian VAT of 20%. Therefore, the onsite-participation registration fees below are gross prices.
Booking period/Categories Early gross rates
(by 24 July 2023, 23:59 CEST) 		Standard gross rates
(25 July–1 September 2023, 23:59 CEST)		 Late gross rates
( 2–8 September 2023)
Week ticket Day ticket Week ticket Day ticket Week ticket Day ticket
Member 20231: €470 €250 €490 €260 €530 €290
Non-member: €530 €300 €550 €310 €590 €330
Student member 20231,2: €210 NA €240 NA €270 NA
Student non-member2: €240 NA €260 NA €300 NA
Retired member 20231,3: €210 NA €240 NA €270 NA
Retired non-member3: €240 NA €260 NA €300 NA
1 Participants having paid their annual membership fee for 2023 to the AMS, ESSL, ISB or any of the member societies of the EMS, staff of the Institute of Meteorology at the FU Berlin, and staff of EMS Associate Members. Please check on EMS web site, whether your organisation belongs to the EMS.
2 Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
3 Retired from full-time employment. Please provide proof of status allowing us to set your user status to "retired" in our user administration database. This may take up to two working days.

Opening hours

The opening hours of the name badge pick-up counters onsite are as follows:

Day Time
Sunday 15:00–18:00
Monday–Thursday 08:00–18:00
Friday 08:00–12:00

On the name badge you will find a QR code which links to your profile . When participants scan the QR code on your badge, you can connect with each other and extend your network .

Rates for online participation

Early registration rates provide three payment options: (a) by credit card, (b) PayPal, or (c) by bank transfer.
Standard registration rates are applied after the early registration deadline and until the end of the conference.

Remark on VAT: while the rates for onsite participation for attendees taking part in Bratislava are invoiced with the value-added tax (VAT) of Slovakia, fully virtual participation at EMS2023 has by EU law a different regulation. The prices below are all net prices. The VAT in the invoices and payments will be added as follows and depends on (a) the country of residence of the attendee and (b) whether they apply an institutional invoice to their employer or a personal invoice:

  • Institutional invoice for German institutions: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Institutional invoice for institutions from EU countries excl. Germany: the institution's VAT ID must be provided. Then, the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Institutional invoice for institutions from outside the EU: the reverse-charge procedure will be applied. The invoiced amount stays net and the institution is obliged to settle the VAT in their country.
  • Personal invoices, residency Germany: 19% German VAT will be added to the net prices given below and the gross amount must be paid.
  • Personal invoices, residency EU excl. Germany: the OSS procedure will be applied. Copernicus will use the VAT rate of the country of residence of the attendee. This VAT rate will be added to the net prices below when issuing the gross invoice amount to be paid. Copernicus will centrally settle these foreign-country VAT amounts with the German authorities.
  • Personal invoices, residency outside the EU: this is not possible. Attendees from outside the EU must apply an institutional invoice.
Categories/ Booking period Early net rates
(by 24 July 2023, 23:59 CEST) 		Standard net rates
(25 July–8 September 2023, 23:59 CEST)
Member 2023 1 €220 €240
Non-member €250 €270
Student member 1, 2 €110 €130
Student non-member 2 €130 €150
Retired member 1, 3 €110 €130
Retired non-member 3 €130 €150
1 Participants having paid their annual membership fee for 2023 to the AMS, ESSL, ISB or any of the member societies of the EMS, staff of the Institute of Meteorology at the FU Berlin, and staff of EMS Associate Members. Please check on EMS web site, whether your organisation belongs to the EMS.
2 Please provide proof of status allowing us to set your user status to "student" in our user administration database. This may take up to two working days.
3 Retired from full-time employment. Please provide proof of status allowing us to set your user status to "retired" in our user administration database. This may take up to two working days.

Instructions for online registration

  • Please ensure you have read and understood the cancellation policy on registration conditions as provided on the website.
  • All information should be typed in upper and lower case (e.g. Jane Smith).
  • Since the reverse-charge procedure is applied to registrations for pure online events, attendees from affiliations within EU countries must provide the valid VAT ID of their institution. Attendees from German affiliations are subject to German VAT taxation.
  • You will have the opportunity to review and edit any registration details before the final stage of payment.
  • 60 minutes is the maximum time allowance to complete the form before the system times out.
  • The current versions of Firefox, Google Chrome, Safari, and Edge are the preferred platforms for use of the forms.

Terms and conditions

General

  • Registration must be accompanied by payment. Otherwise, no access (onsite or online) is granted.
  • Registrations are for the person acquiring the registration and paying the registration fee; registrations are non-transferable.
  • Registration for the conference implies the acceptance of the rules of conduct.
  • Changes to registration invoices are only possible with regard to the invoice address or order references. Any such claims must be received by Copernicus Meetings no later than six weeks after the last day of the conference. Later requests cannot be considered.
  • Changes to the registration rate selected in the finalized registration form, including received invoice, are only possible for unpaid invoices. In this case, the attendee is asked to cancel the registration order and to place a new one through the registration form, including the correct registration rate. Please note that the deadline for early, standard, and late registration also applies in these cases.
  • If you either pay for an onsite participation or online participation, but later need to change your registration type, please contact accounting@copernicus.org by requesting the change and stating your invoice number. You will receive a full refund of your paid fee and you have to register again at the rate that is valid at the time of your new registration. You can only change your registration type before last day of early registration (24 July 2023).

Cancellation policy

  • Registration fees will only be refunded if the notice of cancellation is received by Copernicus Meetings until 24 July 2023, 23:59 CEST. The cancellation fee is €50.
  • Cancellations after 24 July 2023 and no-shows are not eligible for a refund.
  • There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at EMS2023 their contributions to sessions may be recorded by an official of the conference. This content may be distributed or published at the discretion of the European Meteorological Society. If you do not wish to be recorded, you are required to formally advise the EMS Secretariat in advance.